Last month, we talked about the IKEA effect, where people who participate in creating something, have a higher satisfaction in the finished outcome. So translating that into community events, if you get residents involved in actually creating the party, they will be happier with the event once it happens. To extend on that idea, April Boham has some notes on finding volunteers and some specific ways they can help out!
Look to your residents to help out. Search for a person from each building or floor (depending on your property). You know those folks; the happy, friendly, always stopping by the office types. They will become your ambassadors and a great source of advertising.
Explain your event and how you think they would be perfect for this special occasion. Ask them if they would like to help out with something easy like the refreshment table. They just make sure everything is kept tidy or replenished every 30 or 40 minutes throughout the party. No one wants to clean up or set up, that is your staffs’ job. Give resident volunteers the fun things to do. Here are some ideas:
Door Greeter- direct people to the event, drinks and food are there, activities are over here…
Talent Focused- face painting, caricatures drawing, bartender (non-alcoholic fun drink maker), animal balloon maker, kids or a mini-manicure, pedicure, chair massage therapy or a Barista at the coffee bar
Attendant- They can let you know when the garbage is overflowing or the ice is running low, you need more paper towels or toilet paper in the bathrooms.
Game Runner- for the more outgoing resident they may feel comfortable spinning people around to whack the piñata’, or calling numbers for BINGO, conducting a trivia Q & A game, helping kids with pin the tail on the donkey or some other game.
Set up/Break Down- I did say not to ask residents to do this kind of stuff, but some people love this part of the party. I, myself am one of those people. I would much rather set up the tables, blow up the balloons and take the trash out!
Planning a resident event can seem overwhelming due to a small staff or a limited budget. You cannot do everything, but that shouldn’t detract you from planning resident events. You just might be amazed at the resources you have living right next door!